Uses of access control

5 practical uses of access and presence control

Your facilities under control: exploring the benefits of access and presence control

5 practical uses of access and presence control

Companies, gyms, airports and hotels generally use different types of access control and presence systems, with the many advantages that these devices offer for different sectors: From better management of visitors to more exhaustive control of building occupants, while also providing a notable improvement in security.

In this article, we will delve into all the uses of access control: one of the solutions that we at Omnitec are specialists in.

What is an access control system?

Access control consists of an electronic terminal that registers a group of authorised users while preventing the entry and exit of certain people from an area.

There are different methods used to identify people: proximity cards, facial recognition, via a code, a fingerprint and numerous others.

Access control is essential to guarantee security and data protection, by allowing or denying access to a person based on certain identification information. It can also prevent significant financial and information losses for companies.

What is access control used for?

As mentioned, access control has many practical uses. In organisations, for example, it can record the working time of an individual, via entry and departure times. In others, for example, gyms, swimming pools, spas and hotels, the system allows only authorised people to enter. Let's see some of its applications.

1. Organisation

One of the main uses of access control and presence systems is the organisation of entry and exit times for workers in the business world, making it possible to record overtime, holiday periods, medical visits and to ensure punctuality.

Access control can also be used for project tracking and task assignment. A detailed record of an employee’s working hours can provide a better understanding of how time is distributed across different projects. This can help management make informed decisions about resource allocation and planning for future projects.

This type of implementation contributes to a fairer and more transparent work environment. Employees can be confident that their work hours are being recorded correctly, resulting in greater job satisfaction and motivation. It can also prevent or detect any type of labour abuse or breach, which is beneficial for both the company and its workers.

2. Visitor management

Access control systems are frequently used in places that require a high level of security. This is the case with certain companies or public and governmental institutions, which use these types of devices to manage their visitors.

Access control systems allow for the close control of visits, ensuring that only authorised persons can enter designated areas. This capability strengthens security and reinforces the protection of sensitive areas.

In addition, these systems provide a real-time record of visits, which is essential for both security and operational efficiency. In an emergency, this detailed record can be crucial to ensure a quick and effective response.

3. Guest control

Omnitec’s access control and presence are very successful in the hospitality sector. Hotels and tourist establishments need to carry out adequate management and control of their guests, visitors and tenants, not only in private rooms, but also in common areas, like parking.

Access control systems make it easier for hotels and tourist establishments to manage their guests, as they know who enters and leaves the premises and when, which is essential for maintaining a secure, orderly environment.

These systems also provide greater peace of mind for both managers and guests, as they ensure that only authorised people can access specific areas, such as rooms or parking zones. This increases the feeling of security and privacy for guests, enhancing their overall experience.

4. Restriction of private areas

Private areas that need to restrict entry to people who are users of their services, such as gyms, frequently use these systems. They are also very useful, for example, in gated communities with a swimming pool, to prevent access to unauthorised persons.

As well as sports and residential facilities, access control systems are also useful in corporate environments and offices. They can help keep sensitive areas, such as server rooms or document archives, accessible only to those with proper permissions.

In addition, these systems allow administrators to adjust access permissions easily, based on need. As a result, residents in a building can be granted constant access to certain areas, with maintenance or cleaning workers having access during certain times. This ensures efficient and flexible management of these private areas.

5. Improved security and data protection

One of the main uses for access controls is, without doubt, the improvement of security. Whatever building you decide to install these devices in will notice an increase in security, by controlling all who enter and leave it. This is the case for access control systems in hospitals, which increase peace of mind in these health centres.

Access control systems also imply protection of data and confidential information, such as customer data, personal details and intellectual property, as they allow only those with a right to consult this information to do so. Without effective access control policies, many organisations would not be protected against the risk of data leaks.

For premises that require a higher level of security, Omnitec offers an anti-vandal access control device.

Access control and presence types

There are various types of access and presence control systems, for example:

  • Pedestrian: This type of access control system is the most traditional. They often work with cards, allowing users to enter through half- and full-height turnstiles or tripod gates.
  • By code or Bluetooth: A unique code for each person allows control of those entering and leaving premises, thus increasing security levels.
  • Electronic locks: If you want to prevent access to certain areas within a building, such as private rooms, you can also opt for an electronic door lock.

Security demands are increasing and at Omnitec we care about keeping up to date with and meeting the needs of all our customers. If you need to implement a reliable access control or presence system, get in touch with our team and we will make it easy for you.